The committee is elected at the Annual General Meeting. It comprises up to seven voting members:
- 4 other members
In addition, both the Building Manager and the appointed Body Corporate Manager are non-voting members of the committee
Currently, the appointed Body Corporate Manager is currently Rubicon Body Corporate Services, a representative of whom attends all formal meetings.
The 2019/20 committee comprises:
- Janet Reynolds (Chairperson)
- Graham Smith (Secretary)
- Paul Roussell (Treasurer)
- Sue Macaulay
- Ian Seib
- John Wessell
- Brian McCambridge (Building Manager)
- Richard Meek (Body Corporate Manager, Rubicon Body Corporate Services P/L)
Role of the committee
The committee acts on behalf of and in the interests of the Body Corporate—that is, all owners at MVTV—and ensures that decisions and actions are consistent with the BCCM Act, Standard Module and the scheme’s by-laws. Its work centres on:
- maintaining the MVTV common property in good condition, both in the short term and long term. This involves close liaison with the Building Manager, who is contracted to manage the care and maintenance of the common property.
- making decisions that impact on the body corporate—for example, insurance, legislative matters related to lot entitlements, easement rights, valuations and the such like.
The committee is also represented on the Dockside Precinct Management Committee, the committee comprising representatives of eight buildings in the Dockside Precinct to manage the precinct.
The MVTV Body Corporate Committee currently meets bi-monthly, typically between 6pm and 8pm. Meetings are held in the Conference Room on Level 4 of Moreton View Tower and Villas. The Body Corporate Manager sends the agenda to all committee members and owners at least seven days prior to the meeting. The Body Corporate Manager also sends out the minutes of the meeting to all lot owners. The agenda notices and minutes of meetings are also available on the MVTV MyCommunity portal.
Lot owners who are not committee members have the right to attend committee meetings as observers. The lot owner must give the Secretary (via the Body Corporate Manager) at least 24 hours written notice of their intention to attend. However, a lot owner’s attendance may be limited at the discretion of the committee.
Many MVTV matters are resolved by the committee via email and then ratified at the next meeting. The Voting Outside Committee (VOC) process is also used to attend to legislative, contentious or sensitive matters where a formal vote is required, but cannot wait until the next meeting.
The committee has authority to spend up to $200 per lot—that is $21,200 on any one item. Expenditure outside this amount must be approved at a General Meeting. At least two quotes are needed for major expenditure items of above $10,000.